Public Utility District No. 1 of Wahkiakum County

Request for Statements of Qualifications and Proposals for Accounting Software

Public Utility District No. 1 of Wahkiakum County ("District) is seeking proposals for a full range of software

applications that include software, implementation services, initial and ongoing training, and technical support of

programs. Ideally the District would like to acquire software modules that act as one integrated solution for all

aspects of accounting, receivables, purchasing, and work orders. Proposals should include cost per module, cost for

both on-site and off-site hosting of the programs (if available), and cost of annual service agreements (if

applicable). The District has a current customer base of approximately 2,450 electric customers and 840 water

customers. The District's goal is to implement the software in phases with the Accounts Receivable module as Phase 1

and other accounting modules as Phase 2.

The District hereby solicits Statements of Qualifications and Proposals from licensed software firms possessing the

required knowledge, experience and resources needed for the following:

    1.        Provide licensing requirements (8 users) and                 software to

accommodate integrated accounting,
            budgeting, and financial reporting/management.
            Software system modules to include:
            a. Accounts Receivable/Billing:
                i. Must accommodate both electric and water
                   meters/billing
                ii. Must segregate different electric and water
                   funds (currently 3 systems - 1 electric and 2
                   water)
                iii. Monthly invoicing involving fixed charges
                    (basic monthly charges and/or security lights)
                    and variable based on meter reading
                iv. On-line billing capability
                v. Cash receipting/Statements/Finance charge
                   management/A/R Reporting (Aging, Subsid-
                   iary Ledgers, Trial Balance)
                  1. Accept multiple forms of payment (cash,
                   checks, money orders, and credit cards)
                  2. Ability to access and receive on-line
                   payments
                vi. Miscellaneous accounts receivable invoicing
                vii. Meter reporting to include (but not limited
                      to) age of meter, size of meter, length of
                      service (electric and water meters)
                viii. Cross connection/backflow monitoring and
                       reporting
                ix. Must be compatible with Neptune meter
                     reading software and handhelds
            b. Accounts Payable:
                i. Purchase order and non purchase order
                   purchases/Cash disbursements
                ii. Must accommodate purchases for minimum
                    of three (3) systems (currently 1 electric and
                    2 water funds)
                iii. 1099 tracking
            c. Cash Management:
                i. Bank reconciliation
            d. Budget:
                i. Ability to create separate budgets for each of
                  our electric and water systems (currently 3
                  systems)
                ii. Budget tracking, forecasting, and reporting
        e. Payroll:
                i. Multiple pay rates and multiple general
                   ledger numbers per pay rate for single
                   employee
                ii. Pay upgrades
                iii. Benefit tracking
                iv. Tax tracking
                v. Multiple Reporting to include (but not limit-
                  ed to) payroll cost per project, cost per
                  employee classification, general ledger
                  accounts, monthly and quarterly liabilities
        f. General Ledger:
                i. General journal entries/Fund Accounting/
                   Financial reporting
                ii. Segment Reporting
        g. Fixed Asset Management
                i. Asset tracking
                ii. Depreciation Schedule
                iii. GASB 34 compliance
        h. Purchase Orders
        i.     Inventory:
                i. Tracking and reporting for electric and water
                   systems (independently)
        j. Work orders/Service Requests:
                i. Work order cost reporting (hours/equipment/
                   materials)
                ii. Service request reporting
    2.     Data transfer from existing system to new
          accounting system (Currently applications are
          EPE/FoxPro for billing/receivables and SBT Pro
          5.0 for accounting)
    3. Schedule for implementation of software includ-
        ing data transfer, training and operational
        verification
    4. On-site training for District staff
    5. Operator manuals (2 complete sets)
    6. Recommended hardware requirements for typical
         load scenarios
    7. Software Maintenance/Support/Upgrade
         Programs costs
    8. Company experience and references

Firms desiring consideration shall submit three (3) copies of Statement of Qualifications and Proposal by 4:30 PM on

March 31, 2010 to: Public Utility District No. 1 of Wahkiakum County, 45 River Street, P.O. Box 248, Cathlamet, WA

98612. Please direct all questions to Erin Wilson, Auditor, at (360) 795-3266 or ewilson@wahkiakumpud.org.

The District reserves the right to award contract(s) or portions of contract(s) based on information provided in the

Statement of Qualifications and Proposal and proceed directly to scope and contract/purchase negotiations with the

most qualified firm(s). The District may require bidders to provide on-site software application demonstrations. The

District is an equal opportunity provider and employer.

David R. Tramblie
General Manager

Publish February 25, 2010 and March 4, 2010